Solutions
Fleet management software
Bring vehicle checks, defects, maintenance activity, driver records and fleet status into one live system. CACI fleet management software helps teams evidence roadworthiness, act on issues earlier, improve vehicle availability and understand the true operating cost of the fleet.
Fleet management software: turn compliance data into action
CACI’s Pin Check brings vehicle management and asset management into one connected record, combining fleet tracking with walkaround checks, defect reporting, maintenance, MOT records, licences, tachograph information and Operator Licence responsibilities.
Fleet compliance software and mobile workflows capture vehicle condition at the point of use, while automated alerts highlight unresolved defects, overdue maintenance and expiring documents. Telematics, mileage, fuel and utilisation data give fleet operations teams visibility into availability, safety, downtime and whole-life cost.
Cloud dashboards and searchable audit trails support mixed and electric fleets, while integration with Pin Live and Pin Routes connects vehicle readiness with delivery and transport operations.
Fleet management software by the numbers
2m+
annual vehicle checks completed
25%
reduction in unresolved compliance issues
24/7
cloud based access
Where problems are solved
How our fleet management software keeps vehicles road-ready
Make vehicle checks consistent
Guide drivers through required checks on a mobile device and record when, where and by whom they were completed. Standardised records make omissions easier to spot and follow up.
Close the loop on defects
Capture defects as they are found, add supporting evidence, assign corrective action and maintain a clear status through resolution. Keep unsafe or unavailable vehicles visible to the people allocating work.
Plan maintenance before downtime becomes disruption
Centralise inspection and maintenance schedules, service history and reminders. Earlier action helps protect roadworthiness, vehicle uptime and asset life while reducing avoidable breakdown risk.
Keep driver and vehicle records current
Track relevant licences, certifications, inspections and renewal dates with alerts for upcoming expiry. Give managers a clearer evidence trail for internal governance and external scrutiny.
Understand utilisation and whole-life cost
Combine availability, mileage, maintenance, fuel and licensing information to identify underused assets and recurring cost drivers. Use the evidence to support replacement, retention and fleet-sizing decisions.
Support safer, lower-impact operations
Use reliable operational data to target driver support, reduce avoidable fuel use and idling, and measure progress on emissions. Use telematics and video-safety data to identify risky driving and improve driver safety.
Understand the current landscape
Streamline your logistics with a demo of Pin Live
Book a demo today to see how Pin Live can transform your delivery management. Improve real-time visibility, enhance customer communication, and optimise fleet management with our easy-to-use platform.
A single fleet management system for vehicles, drivers and compliance
Vehicle profiles
Maintain asset details, inspection history, defect records, maintenance activity, mileage, availability and supporting documents in one vehicle record.
Driver profiles
Bring together driver licences, certifications, tachograph information, training records and renewal dates with clear ownership and automated reminders.
Live fleet status
See which vehicles are available, restricted, undergoing maintenance or awaiting defect resolution before work is allocated.
Compliance evidence
Retrieve dated checks, actions and documents without rebuilding the story from paper files and separate spreadsheets.
Management reporting
Monitor inspection completion, unresolved defects, vehicle-off-road time, maintenance cost, fuel use, utilisation, driver hours and other fleet KPIs to prioritise intervention.
Maintenance and defect control
Schedule preventive maintenance, monitor servicing and MOT dates, and track reported defects through investigation, corrective action and resolution.
We bring our expertise to you
Why choose CACI for fleet management software?
Operational control with an audit trail
CACI connects day-to-day checks and corrective actions with the records managers need for confident oversight.
Cloud and mobile access
Run checks and manage records through a browser-based environment and handheld workflows, giving drivers and managers access where work happens.
Scalable across mixed operations
Apply consistent governance across locations and vehicle groups while configuring workflows to reflect different asset types and responsibilities.
Want to know more about us?
Related services
Supply chain planning
Make key decisions on distribution network planning, testing a myriad of scenarios and moving parts to provide realistic, data-driven answers.
Route optimisation
Use best-in-class algorithms, creating routes to meet all your requirements at the least cost, saving money, time, carbon emissions and your sanity.
Delivery management
Manage deliveries and collections and keep all elements running smoothly in a live, real-time environment.
Logistics consulting
Benefit from our expertise and our toolkit, using us for supply chain and logistics consultancy projects when you don’t have the time, expertise, toolkit or inclination.
Transport management
Our transport management software helps you keep complete visibility – of drivers and vehicles – so all aspects are
FAQs
Answers to common questions about fleet management.
Fleet management software is a digital system for managing commercial vehicles, drivers and related assets. It centralises checks, defects, maintenance, compliance records, availability, utilisation and cost data so fleet teams can act on current information.
Depending on configuration and integrations, it can track vehicle details, inspections, defects, maintenance, documents, licence or certification dates, availability, mileage, fuel, utilisation and cost. GPS location, telematics, tachograph and video data require the appropriate data source and integration.
It standardises checks, records evidence, highlights overdue actions and keeps a history of inspections, defects and corrective work. Software supports governance, but operators remain responsible for configuring appropriate processes and meeting their legal obligations.
It can reveal underused vehicles, recurring defects, avoidable downtime and maintenance or fuel trends. Acting on those insights can improve utilisation, extend asset life and support better replacement decisions. Savings depend on the starting position and management action.
Telematics collects data from connected vehicles, such as location, mileage, speed, idling or diagnostic events. Fleet management software organises broader vehicle and driver processes, including checks, defects, maintenance, documents, compliance and cost. The two can be integrated, but they are not the same thing.
Yes, provided the system can configure different asset types, checks, maintenance intervals, documents and responsibilities. Configuration during implementation ensures that cars, vans, HGVs, specialist assets and electric vehicles are represented accurately.
Useful measures include vehicle availability, vehicle-off-road time, inspection completion, overdue defects, mean time to repair, preventive versus reactive maintenance, maintenance cost per vehicle or mile, fuel efficiency, utilisation, incidents and emissions.
Fleet management focuses on the condition, compliance, availability and cost of vehicles and drivers. Transport management focuses on planning and controlling the movement of orders or work across routes, capacity, depots and time constraints.